Enrolment Package

Welcome To The Family!

Enrolment Form, Terms and Conditions

Welcome to Body Love Studio!

We would like to take this opportunity to thank you for your interest in the school. We hope your son/daughter has enjoyed their trial session. If you would like to enrol for classes, please could we kindly ask you to read through, complete the enrolment section and then sign the terms and conditions below:

Whilst every effort is made to maintain the highest levels of safe practice within the dance studio, please be aware that the nature of dance being a physical activity can incur some risk of injury.

In the very rare event of an injury, first aid will be administered by the teacher in charge or in the event of a more serious accident, an ambulance will be called and the parents will be notified as soon as possible.

Body Love employs the highest standards of teaching and as a result, there is often the need for some physical contact in the correct teaching of dance technique. Contact is always made in a highly professional manner and is completed as quickly as possible with consideration for safeguarding at all times.

This is to ensure that the movements are learnt safely and correctly. It is imperative that our dancers are all taught safely and effectively.

All new students are offered a free trial, followed by two weeks of pay as you go classes, to ensure that your son/daughter is happy with their chosen class. After this point, we kindly ask that you pay for the remainder of the term.

All fees are paid for a term in advance. There are four terms in the academic year, which generally follow the school calendar for public South African schools. We honour all the public holidays, but may offer morning classes on these days.  Terms are generally 10 – 12 weeks in length.

Body Love Studio reserves the right to make changes to the timetable on a termly basis. Please note that while there may be some slight alterations to class times from one term to the next, we do everything possible to maintain as much continuity as possible.

Once your child is settled into their class, it is requested that the correct uniform is purchased. This can be done through the studio, or you are welcome to source it yourself, but in doing so, we ask that it matches the school’s regulation wear.

Correct grooming is an important part of the discipline of dance. We kindly ask that hair is tied off the face and into a bun and that leotards are worn at all times.

If you wish to cease your child’s classes at the school, please do so by writing to us a month in advance. Should months notice not be given, you will be liable to pay for the month regardless.

Refund policy

Unfortunately, we cannot offer any credit or refund for student illness or absence. Terms must be paid for in full by the second  week of each new term.

In the event of teacher illness, a cover teacher will run the class. If this is not possible, the classes will be moved to an alternative date. If this is still not possible, you will be refunded or your account will be credited.

Here is what you can expect when you sign up with our studio:

1. A space for learning and growing. We do not tolerate bullying or hate speech from parents or students in any capacity.
2. Great education. Our teacher holds a Bachelor of Performing Arts, a Bachelor of Education and is a highly qualified acrobatics instructor associated with ADTA, AFSA and TDA.
3. An inclusive atmosphere. We strive to create a positive and nurturing environment that does not discriminate. Our family is passionate about promoting self-love and confidence, creating a judgment-free zone where everyone can move freely and embrace their bodies as they are.

General

• Dancers and/or parents/guardians (of under-age dancers) undertake to comply with Body Love Studio Policies, Terms and Conditions at all times.
• Dancers and/or parents/guardians (of under-age dancers) acknowledge that participation in any and all exams/competitions/shows or events sanctioned and organised by the Studio are also subject to the Terms and Conditions of Body Love Studio.
• Body Love Studio Terms and Conditions are subject to change without notice.
• Bullying/rude/intolerant or disrespectful behaviour by dancers and/or parents/guardians will not be tolerated in any form and may result in suspension or termination.
• It is the Dancers and/or parents/guardians’ responsibility to save the studio cell phone number to ensure they receive studio communication via WhatsApp.
• Body Love Studio does not take responsibility for any unread Newsletters/Emails or messages
• Any Dancer that leaves the studio and returns at a later date will be required to re-register.
• No spectators whatsoever are permitted in the studio during lessons, this is to protect the privacy of the dancers, to minimise disruptions and to allow the dancers to focus on their class.

Studio Dance Year

• The Body Love Studio Dance Year runs from January to December every year.
• Registration, Admin and Tuition Fees are valid for the Dance Year.

Annual Registration
• Each Dancer is required to sign a new contract/register annually.
• Dancers are not permitted to attend class/exams/competitions/shows or events unless a contract/registration form has been completed and fees up to date.

Fee Structure
• Fees are determined annually for the Dance Year for the full year (12 months).
• Fees are to be paid Termly by week 2 of the term.
• A 10% penalty fee will be added to unpaid invoices
• Fees remain payable in cases of absence. No reductions in fees for absence, sickness or holidays.
• Fees do not include exam or competition registration/entry fees.
• Fees are non-refundable.
• Costume hire per costume and paid in advance.

Payment of Fees
• All Fees to be paid in advance by EFT by the 2nd week of each term
• Account outstanding for 30 days: Enrolment will be suspended until the balance is paid in full.
• Account outstanding for 90 days: Account will be handed over for collection.

Exam Fees:

Should exam fees not be paid by the specified date, dancers will not be permitted to take part. Once paid, no refunds will be allowed.

Class Attendance
• Dancers should attend classes regularly.
• Dancers should arrive promptly and be correctly dressed for their lessons.
• Body Love Studio will hold within its sole discretion, the final say as to the suitability of a Dancer to be entered for exam/competition/show/concert or event and may withdraw or hold back from any such specified events any Dancer which, in the opinion of Body Love Studio, appears to be inadequately prepared due to poor attendance and/or performance.

• Parents/Guardians are responsible for under-aged children whilst at classes, workshops, rehearsals or performances.

• Body Love Studio does not accept responsibility for students outside of classes, workshops, rehearsals or performances.

•Should a class be cancelled by the teacher, 2 alternative class dates will be offered. If a student is unable to attend either of these classes, no other class or credit is permitted.

Private Lessons

• Private Lessons are to be cancelled 24 hours in advance. If the lesson is not cancelled within this time frame it will be forfeited and not rescheduled. Unforeseen circumstances such as family and personal emergencies may be exempt from this rule. Termination of Contract or Class

• Dancers and/or Parents/Guardians are required to provide one (1) calendar month’s Written Notice if they wish to terminate their Contract or Class.

• Should you be stopping at the end of the year notice must be given by the first of December. If notice is  given later than first of December, then January's monthly fee will need to be paid.

• Dancers and/or Parents/Guardians agree to ensure that, upon termination of contract/class, all fees, including those for the notice period are fully paid up.

• Fees are non-refundable.



Costumes
In the likelihood that Costumes are hired out for events:

COST: A costume hire fee will be invoiced 2- 3 weeks prior to the event and must be paid before the event.

CLEANING: All costumes must be returned clean and free of stains and body odour. All returned costumes returned will be assessed and an additional cleaning fee will be charged if required.
ALTERATIONS: Costumes may not be altered to fit and must be returned in their original condition. If a costume is returned altered or damaged, full replacements fees will be charged.
DAMAGES:
1. Normal wear and tear on costumes is expected and will not incur extra charges. Damage beyond normal wear and tear will be charged at full replacement cost.
2. Costumes may NOT be cut, dyed, painted or altered. Tape, iron-on bonding-web, glue or any other type of adhesives may NOT be used on costumes.
3. Broken zips, tears, detached garment pieces, make-up or other permanent stains or any other damage that renders the costume unusable.

Parents should check their costume thoroughly and advise Body Love Studio of any damage, marks, or missing items before leaving the studio

Liability Waiver and Acknowledgment of Risk

• It is understood and agreed upon that Body Love Studio and/or its agents/staff may take any reasonable measures whatsoever if medical or emergency treatment is required, this includes ambulances and/or hospitalisation or taking your child by car to a medical facility if no ambulance or assistance is available.
• It is understood and agreed upon that by participating in any dance class, exam, workshop, rehearsal or performance there is a possibility of physical injury. It is therefore agreed that you assume all risks and responsibility for any such injury or accident which may occur to you or your child during any of Body Love Studio, workshops, rehearsals or performances.
• You exempt and indemnify Body Love Studio, its owners, volunteers, assistants, employees, guest artists and/or students from any and all liability claims, demands or causes of action whatsoever from any damage, loss, injury to you, your children or property which may arise out of or in connection with participation in any classes or activities with Body Love Studio
• It is understood and agreed upon that you are aware of your, or your child’s physical limitations and agree not to exceed them.
• It is understood and agreed upon that it is your duty to ensure that Body Love Studio is aware of any medical condition or issue that you, or your child may suffer from.
• Body Love Studio will strive to ensure that all reasonable safety precautions are taken prior to and during classes, exams, workshops, rehearsals or performances.
• It is understood and agreed upon that when learning to dance, it may be necessary for the instructor to correct your, or your child’s posture or body line which may involve physical contact to be made by the instructor.
• In the case of under-aged dancers, you certify that you are the parent or legal guardian of the child and duly authorised to waive these rights.

Intellectual Property
• It is understood and agreed upon that all the dance routines taught by Body Love Studio are the intellectual property of The Studio.
• It is understood and agreed upon that only current Body Love Studio registered teachers, trained by The Dance Studio are permitted to teach the routines.
• It is understood and agreed upon that external public performances of these works at competitions/shows/concerts or events etc, will not be allowed without the written permission from Body Love Studio.
• It is understood and agreed upon that no video recordings are permitted during classes, exams workshops or rehearsals, unless authorised by Body Love Studio.
• Furthermore, permission is granted to Body Love Studio to use photographs and video of students for publicity purposes.

Acceptance

It is understood and agreed upon that by registering with Body Love Studio you have read, understood and accepted the content of this agreement. No variation or amendment of these Policies, Terms and Conditions and no extension of time, waiver or relaxation or suspension of any of the provisions or terms of these Policies, Terms and Conditions shall be binding or have any force and effect unless reduced to writing.

To join for a free trial class, email us at bodylovecpt@gmail.com